برنامج المستخلصات لشركات المقاولات: وداعًا لحساب المستخلص على إكسلProgress Billing Software for Contracting Companies: Goodbye to Spreadsheet Claims

If you're in the contracting business, you know progress billing (mustakhlasat) is the lifeline of a project's cash flow. A late or inaccurate progress claim means delayed collection from the owner, or a dispute with a subcontractor over the value of completed work. Yet most contracting companies still calculate progress claims on spreadsheets.

Why Spreadsheet-Based Progress Billing Breaks Down

• Completion percentages are calculated manually for every line item, and a single formula error skews the whole claim
• No direct link to actual cost — you know the claim value, but not the project's real profitability yet
• Retentions, advances, and penalties are recalculated manually every time, and it's easy to miss one
• No clear record of previous claims, making it hard to track cumulative completed work from the start of the project
• Slow communication with accounting — a spreadsheet file travels by email between the site and the office

How an ERP System Solves This

In an integrated system like Odoo, progress billing isn't a separate file — it's part of the same project management system:

Direct Link to the Contract and Bill of Quantities

Every line in the progress claim ties back to a real line item in the project contract (BOQ), so completion percentages are calculated from actual data, not numbers copied manually between files.

Automatic Deductions

Retention, advance recovery, and any delay penalties are calculated automatically based on the rules you set for each contract, so nothing gets forgotten or miscalculated.

Subcontractor Claims Linked to the Owner's Claim

You can manage subcontractor progress claims with the same logic, and see in real time the margin between what you'll collect from the owner and what you'll pay subcontractors.

Full History and Live Reporting

Every previous claim is stored and linked to the project, so you can see cumulative completed work and remaining contract value at any time, without digging through old files.

A Real Example

When we implemented Odoo for a contracting client, monthly progress claims started generating directly from real project data — not manual re-entry — and the accounting team could see each project's profitability in real time instead of waiting until month-end.

Frequently Asked Questions

Does the system calculate deductions (retention, advances) automatically?

Yes, you set the deduction rules for each contract once, and the system applies them automatically on every progress claim.

Can I manage subcontractor progress claims in the same system?

Yes, this is one of an integrated system's biggest advantages — you can link subcontractor claims directly to the owner's claim on the same project.

Do I need to re-enter data for existing projects?

No, we migrate your current project data (contracts, bills of quantities, prior claims) in an organized way as part of the implementation plan.

Is this part of standard Odoo, or a separate add-on?

It depends on your company's exact needs — sometimes standard Odoo configuration covers it, and sometimes we build a light customization to match your specific workflow.

Ready to Stop Calculating Progress Claims Manually?

If your company is still tracking progress billing on spreadsheets, book a free consultation and we'll show you how it becomes an accurate, automated process inside a single Odoo system for contracting.